Last week I posted the following quote on my Facebook page: “You’re allowed to be great.” As with many of my instagram posts, facebook posts, and even blog posts, I was writing this mostly for myself, while hoping it would speak to someone else. I have had a lot of success in the past few weeks. I overcame my imposter syndrome and delivered a monumental keynote address at a national conference. I had been extremely nervous about this talk for a year. It was a ton of work-lots of late nights, self-doubt, anxiety.
I killed it, y’all.
I am a very humble individual, but…I did. I ROCKED THAT PRESENTATION.
I was in the process of creating an Instagram post to catch my followers up on everything I experienced this summer, and was feeling particularly strange about “bragging” about the success of my presentation. However, given everything that I had overcome in achieving this monumental success, I had to have a discussion with myself. I had to tell myself that it was ok that I was sharing my success-not to brag, but to praise God and to show others that they can also be great.
So, I posted the Facebook post in order to minister to someone else, as well a myself.
My Facebook friends commented, liked, and loved the post. Many of them commented and seemed to really need to see this particular quote. A couple of hours later I received a text message from a friend who just started a new job as a pediatric hospitalist this year. She said that she was scheduled that very morning to give a lecture to the entire second year medical school class, but was feeling like she did not have the credentials to undertake such a huge task. She felt overwhelmed and that she was a total imposter. She texted that she saw my post on Facebook before the talk, and it helped her to realize that she was being negative with herself. She was chosen to do this presentation for a reason.
How many times do we second-guess ourselves? How many times do we doubt the greatness inside of us, even when other people tell us? How many times do we KNOW that we are great, but don’t actually allow ourselves to be great.
I am about to say something very controversial. Ready? Here it goes:
Are you still there, Beyhive members? Fighting the urge to click the “X” at the top of your screen?
Ok, hear me out.
I am not saying that I am an amazing singer and entertainer like Beyonce is. My singing is questionable. My knees won’t let my dancing be great.
What I am saying is…Beyonce allows herself to be great. She taps into her greatness. She decides to spend 8 months practicing for a 2 hour performance. Beyonce could have just as easily gotten on stage and pieced together routines from over the years, and we still would have called her the Queen. But, she knew she was capable of much more, and she put the time and effort in to push herself to the next level. Not only did she KNOW she was great, she then worked to show the greatness that she had inside.
I firmly believe that I have that greatness inside of me.
I firmly believe that YOU have that greatness inside of you.
How it manifests is up to me. It’s up to you. It won’t be putting on an epic performance, but it can be in my writing. In my speaking. In connecting with people and helping them to reach their potential.
Until I allow myself to be great, greatness will be dormant inside of me. I read a quote that said that is the ultimate sin-not utilizing the gifts that God has given me.
How dare I shake my fist at the sky and tell God, the Creator, “Sorry, I won’t be utilizing the gifts You have given me, because I am just not sure they will work out.”
What if I publish this blog post, and one person reads it and finds the courage to create a life-saving medical intervention of some sort?
What if I publish this post and one person gets inspired to start their nonprofit, and that touches the lives of many?
What if I publish this post, and one person feels inspired to push past their insecurity and make the sale in their company, and goes on to lift their family out of poverty?
Now…what if I don’t?
If I directly told someone not to save lives, not to start a non-profit, or if I actively hindered someone from making a sale in their business, that would definitely be a sin, correct?
So isn’t making the decision to not utilize my gifts just as problematic?
Today I am making the decision to own my greatness. I am making the decision to push past my insecurities and my imposter syndrome and live in my greatness. I am making the decision to do the work now, 8 months in advance, so that I can reap the rewards 8 months from now.
We hope that you are excited to plan the last month of the second quarter like a boss! That’s right, we are in the last month of the second quarter of 2019.
CRAZY, ISN’T IT???
If you’ve been around these parts for awhile, then you know that we live by the motto that “You can have everything you want in life at the same time, but not on the same day.”
Essentially this means that, rather than trying to balance it all, we evaluate our priorities day by day, decide on what is most important for the day, and execute that, knowing that there is always a tradeoff.
Spending time with our family on one day means we won’t spend time on or our blog or our jobs, and vice versa.
We call this juggling.
In order to effectively juggle all of the different elements of our life, we have to PLAN.
If you want to learn more about how we juggle our hectic schedules with 2 kids, click here.
Why is this important?
Kim: Well, let me share a little bit of my life before 2017, when I started planning effectively.
In summary: I was a HOT MESS.
My routine went something like this: wake up in the morning and try to figure out where I needed to be for the day. I didn’t think ahead and didn’t take into account any of my projects, presentations, or deadlines.
I am a physician, and at the time I worked in a pediatrics clinic. There were many days that I would be driving into work, or at the hospital visiting my mother, or I would decide to “work at home” for the day, and would get a frantic phone call from my clinic asking me where I was.
I didn’t know that I was scheduled to be in the clinic that day. This happened many times a month.
I was perpetually running on E and just trying to make it through each day.
There were several balls to juggle: the problem was, I was not being strategic about which balls to drop on any given day, and EVERYTHING was falling down.
I was tired, burned out, stressed out, and failing miserably.
I went on facebook one day and asked a group of other women physicians what they were doing to stay organized, and that was when I was introduced to the wonderful world of planners and planning.
Planners and planner styles
Kim: I actually consider myself “Planner Babe” (you can see a lot of the planner posts on Instagram) I work with 3 planners currently: a classic Happy Planner (my “catch-all” planner), a bullet journal (or bujo), and my Kate Spade agenda (wallet/business planner).
I go all out: stickers, washi tape, fancy pens.
When my planner is pretty, I am more likely to actually want to look at it, and that alone motivates me to stick to my plans.
Adrian: I am simple…I use a Passion Planner. No fancy decoration. No stickers. Just a planner and a pen. It doesn’t take much to begin crafting the life that you want.
Kim: No matter your style, these steps will work for you and allow you to have an amazingly productive month.
7 steps to effectively planning your month:
Step 1: PRE-PLAN
Prior to each month, I plan ahead for the coming month using my outlook calendar. Many people use google calendar or ical.
Others utilize their paper planner and sticky notes or a pencil that can be erased. Either one works well-it’s about what makes most sense for you.
The most important thing is that pre-planning is fluid and things change, so I don’t suggest writing in pen so that you can make changes. We both use outlook because appointment requests are sent to us on our job through outlook. There is nothing magical about Outlook, though. Use whatever digital system works for you.
Step 2: REFLECTIONS
Ideally, this would occur right before your month begins. Before jumping into the next month, it is often helpful to review any successes and failures from the month prior.
Try not to beat yourself up, especially if you are beginning your planning journey.
Last month is over and done; you will accomplish nothing by feeling down or guilty about what you did not accomplish. Review the prior month OBJECTIVELY.
When reflecting, I typically ask myself these questions:
Biggest wins last month
Write down the one thing that you are most proud of from the last month. Maybe you exercised regularly, stuck to your diet, or completed all of the items on your task list. Celebrate yourself! It’s important to celebrate wins in order to keep yourself motivated.
What was the biggest lesson that you learned? Who or what taught you that lesson?
Get real with yourself. This is about keeping yourself honest and reflecting on the systems, processes, and habits that allowed you to be successful last month, as well as the things that did not work so well. Do you have any regrets? Was there anything that you did that worked well? Did you snooze too long every day? Did you get caught up in minutia and neglect your major goals? Were you disorganized? In order to make a change, you must first get real about what is working for you and what isn’t.
If you had a to-do list last month, review any items that you completed and those haven’t finished. Remove any items that are no longer on your to-do list, either because they were completed or are no longer a priority. We will review this again when we begin the planning process for next month.
Overall goals for the upcoming month
Write a paragraph or two outlining what your overall goal for the upcoming month is. At the end of the month, when you are doing your reflections, what would be the “biggest win” for you? Everything else in your monthly plan should move you toward this goal and this goal only.
Major events/deadlines/tasks for the upcoming month
If you already know of any events or deadlines that you have coming up for the month, list these out so that they are readily on hand when you begin planning your month.
STEP 3: FILL OUT APPOINTMENTS/EVENTS/ MEETINGS, ETC. FOR THE MONTH
Let’s get started! Flip to your monthly calendar and begin filling out the page with the appointments that you pre-planned. Do this first so that you can ascertain what your big projects/deadlines/tasks that need to be completed during the month.
If you have children, do not forget to include school holidays, field trips, or deadlines for school projects.
STEP 4: BRAIN DUMP
Now that you have everything down on paper, it is time to brain dump!
Take a look at the schedule that you wrote, and brain dump all of the things. Think of every possible thing that you need to do, and put it on paper.
Do not try to prioritize or organize: Just get it out!
Chances are, you have a bunch of to-dos floating around in your head, and just getting them on to paper will help you to free up some bandwidth in your mind.
You’d be surprised at how just getting it on paper helps you to feel freer.
STEP 5: ORGANIZE YOUR TO-DO LIST
Have you ever had a long to-do list and just didn’t know where to begin? Having a to-do list without any structure or organization is nothing but an exercise in frustration. If you are anything like me you will simply stare at it without rhyme or reason, get overwhelmed, and end up doing NOTHING.
Trust me on this→ the key is to prioritize your list.
This is a pretty in-depth topic, and I plan on doing an entirely separate blog post on this.
For the time being, you want to separate your tasks into 4 quadrants/priorities:
Not urgent/not important
This is based on Steven Covey’s “7 Habits of Highly Effective People”
Urgent: urgent tasks are those that need to be done right away in order to avoid dire consequences.
Important:important tasks are those that help move you toward the life that you want.
Start off with your urgent and important tasks. Look at your calendar for any major deadlines that are important for your family, career, business, etc. These are the tasks that you complete first. You probably procrastinated on these tasks, and now they MUST be done. (Hey, no judgement here! I am a master procrastinator myself). It is helpful for me to include deadlines here, as they help to hold me accountable. An example of an urgent and important task is the keynote address draft that I have due next week (*cough, cough). It’s urgent, as the deadline is approaching, and it is important, as it will further help to establish me as a public speaker, which definitely moves me closer to the life that I want.
Ok, peeps. This quadrant is where the magic happens. It is where all of your hopes and dreams reside.
This quadrant is where the keynote address I am delivering in a few weeks resided until last week (*cough).
These are the things that move you toward the life you want.
In this quadrant is the e-book you want to write, the blog you want to start, the exercise routine you have written down but haven’t done, the meeting with your mentor that you want to set up, the course you want to sign up for.
Think about it: No one is beating you over the head to get these tasks done.
But, they are extremely important, as they move you closer to your goals.
These are things that you procrastinate on.
Most people in life procrastinate on these things, and, as a result, most people never truly fulfill their highest purpose.
You don’t want to be one of those people. Schedule these things in your planner, so that you can begin moving toward your dreams.
Helpful tip for Quadrant 2:
These are likely big, daunting tasks. If you see “write e-book” on your quadrant 2 list, you will likely start getting palpitations every time you see it. It is much more helpful to break down your projects into small tasks.
So, if your ultimate goal is to compose an e-book, one of the tasks in quadrant 2 for the month could be “the first draft of the book outline”. This is MUCH less daunting and much more doable.
You are more likely to actually complete these tasks when you break them up into bite-sized pieces.
This quadrant sucks up all of your time, because this is likely the quadrant that involves what other people want you to be doing. (Read that again)
These are the menial tasks, like email, that eat up so much of your time.
You can spend hours on email and feel like you are being productive, however, you are likely just busy and not actually productive.
It’s helpful to limit the amount of time you spend on these areas and to delegate these items if you are able.
Not urgent/not important:
Why are we even doing these things? Think about it. If they are not urgent and not important, what are they? Likely the things that distract you and prevent you from moving into quadrant 2! Think of: facebook, twitter, IG, etcetera, etcetera. Limit these activities to your break times.
STEP 6:TOP 3
WHEW! We are almost done, folks! We now have our tasks prioritized, we have our calendar set, and we are ready to move forward productively in our month! However, I also select my top three items for the month-the non-negotiables that, if I get them done, I will feel that the month was productive.
Here is a pro tip: Don’t just write your top 3 willy-nilly. Look at your quadrants and be strategic.
I like to select two items from quadrant 1 and one item from quadrant 2.
I include quadrant 2 because, again, this is where the magic happens, where my dreams lie, and getting a Q2 item done will make me feel super duper accomplished at the end of the month.
I select a bible verse/affirmation for the month, and add it to my calendar page. When in doubt, Philippians 4:13 always works well! It is very inspirational to flip to your calendar and see your favorite scripture or quote, as it can give you a boost on days that you lack motivation.
You have now effectively planned your month! Going through these steps should help to alleviate overwhelm and will help you move toward your goals and develop the life that you want.
Let’s address the elephant in the room: these are a lot of steps!
I will admit that it does take some time, especially once you first start. We recommend blocking off 1-2 hours when you first begin planning in order to complete all of the steps.
With time, you will notice it becomes easier and easier. Enjoy the process!
Kim: I love my planning time! It’s my me-time. Not only does it make me feel accomplished, but the process of planning just brings me a certain amount of peace. If I am home, I light a candle, play some music, and settle into my planning. Try it and let me know how it goes!
Please let us know if this guide has been helpful for you! Leave a comment below. If you go through the steps, we would LOVE to see your process! Shoot us an email: firstname.lastname@example.org and show us your planners, or tag @husbandwifedoctorlife on Instagram!